Work Smarter, Not Harder: Workflow Hacks with AI

Hi there,

As we gear up for a productive 2025, refining your workflows can save you time and energy. This week’s tips focus on using AI to simplify your processes, document workflows effectively, and set yourself up for success in the new year. Whether you're an AI beginner or a seasoned pro, there’s something here to level up your productivity.

Create and Document Workflows in Minutes with ChatGPT

Struggling to organize your team’s tasks or document processes? AI makes it simple! Try this beginner-friendly tip:

1. Use this prompt: "Act as an operations expert. Create a clear, step-by-step workflow for [insert process here] and include best practices for efficiency."

2. Add context, such as your team size or tools used, for more tailored results.

3. Share the generated workflow with your team and adjust as needed.

Bonus: Create an easy-to-follow template for future workflows by saving ChatGPT’s format.

Tool Reference: ChatGPT

Advanced Insight: Automate Workflow Analysis with Claude AI

Take your workflow optimization to the next level by analyzing bottlenecks and inefficiencies using AI tools. Here's how:

1. Export team task data from tools like Asana or Trello.

2. Upload the data to a tool like Claude AI with this prompt: "Analyze this data for inefficiencies and suggest improvements for faster task completion."

3. Pair the insights with automated solutions. For example, integrate recurring tasks into automation tools like Zapier.

Spotlight: Tool of the Week — Scribe

Why it’s great: Scribe automatically captures and documents your workflows while you work, creating step-by-step guides in seconds.

How to use it:

1. Download the browser extension or app from Scribe's website.

2. Perform your process, and let Scribe record each step.

3. Share or edit the final document to train your team or maintain consistency in operations.

Take Action:

This week, streamline one workflow in your business. Whether you create a new process with ChatGPT or analyze inefficiencies with advanced tools, these small tweaks can make a big impact in 2025.

Let Us Know:

What’s one process you’d like to streamline? Hit "Reply" and let me know—I’ll share an AI-powered tip to tackle it in an upcoming issue!

Here’s to a smoother, smarter, and more productive 2025!

Cheers, Ryan at Growth Forge Studio

P.S.: Share this newsletter with a colleague who’s ready to simplify their workflows—or follow me on LinkedIn for more actionable tips: LinkedIn - Ryan Tungseth.